Compare supplier quotes
ActaFlow lines up prices, included services and timescales in a table and prepares the questions to ask suppliers.
The request
Compare supplier quotations on prices, included services and timescales. Have me review differences and missing data.
ActaFlow organises the steps of the request. Add the documents and check the data before using the result.
The workflow steps
- Indicate what you want to purchaseChoose the requirements, period and items to compare in the quotations.
- Read prices and conditionsActaFlow reads costs, included services, exclusions and timescales in the uploaded quotations.
- Compare suppliers in a tableActaFlow lines up the entries side by side and flags any that are missing or cover different services.
- Check the comparisonThe manager reviews prices, the services compared, and the conditions still to be clarified.Manager check
- Prepare questions for suppliersActaFlow drafts requests for clarification on costs and conditions yet to be defined.
Prices and services lined up
The table compares the proposals against the period and requirements you have chosen.
Missing costs flagged
A cost that is not stated remains to be clarified and is not treated as free.
Questions ready for review
The drafts ask suppliers for the information needed to complete the comparison.
How you set up the automation
ActaFlow reads costs, included services, exclusions and timescales in the uploaded quotations. The manager reviews prices, the services compared, and the conditions still to be clarified.
What you need
- Supplier quotations and attachments
- Purchase requirements
- Items and criteria decided by the manager
Indicate what you want to purchase
Choose the requirements, period and items to compare in the quotations.
Read prices and conditions
ActaFlow reads costs, included services, exclusions and timescales in the uploaded quotations.
Compare suppliers in a table
ActaFlow lines up the entries side by side and flags any that are missing or cover different services.
Check the comparison
The manager reviews prices, the services compared, and the conditions still to be clarified.
Prepare questions for suppliers
ActaFlow drafts requests for clarification on costs and conditions yet to be defined.
Describe the work. AI helps you prepare your workflow.
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Frequently asked questions
Can ActaFlow give suppliers a score?
You can ask for a score based on criteria and weightings that you define. The manager must check those criteria and the data used before choosing a supplier.
Can I get a comparison spreadsheet?
Yes. Ask for a spreadsheet with the columns relevant to your purchase. Check the formulas, units of measurement and figures against the original quotes before using it to decide.
What criteria can I specify besides price?
You can specify the requirements and conditions relevant to the purchase that appear in the quotes, for example delivery and payment terms. The manager sets the criteria and checks the data used.
How does it handle an item a supplier hasn't quoted?
Ask for the missing item to be flagged in the table and for a question to be drafted for the supplier. The comparison must not automatically treat a missing item as free.
Compare your quotes
Upload the offers and describe what you need to purchase. ActaFlow prepares the table and the questions for suppliers.