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Administration and purchasing.

Upload invoices, orders and quotes. ActaFlow flags quantities and amounts that don't match and prepares purchase requests for approval.

View the examplesDescribe your problem

A few examples for your industry.

Checking quantities and amounts between invoice and order

Upload the invoice and order. ActaFlow compares quantities, amounts and references and prepares the table of differences to be verified.

See how it works
Start from
  • Legible invoice and matching order
  • Quote or relevant confirmations, if applicable
Get

Invoice control record

With review by the person responsible
An example you can configure in ActaFlow

Get purchase requests approved by the right manager

ActaFlow gathers the reason, cost, and attachments for the purchase into a record and asks the manager you specified for approval.

See how it works
Start from
  • Purchase request and reason
  • Quote and terms available
Get

Summary of approval or rejection

With review by the person responsible
An example you can configure in ActaFlow

Comparing supplier quotation prices and conditions

ActaFlow lines up prices, included services and timescales in a table and prepares the questions to ask suppliers.

See how it works
Start from
  • Supplier quotations and attachments
  • Purchase requirements
Get

Draft requests to suppliers

With review by the person responsible
An example you can configure in ActaFlow

Compare orders, confirmations and supplier delivery dates

Upload the supplier's orders and confirmations. ActaFlow compares quantities and dates and prepares the clarifications to request on cases still open.

See how it works
Start from
  • Orders and lines to check
  • Supplier order confirmations
Get

Draft follow-up and internal update

With review by the person responsible
An example you can configure in ActaFlow

Preparing the decision on a supplier contract renewal

Upload the supplier's contract and communications. ActaFlow gathers dates, price changes and colleagues' ratings into a record to decide on the renewal.

See how it works
Start from
  • Current contract, attachments and signed amendments
  • Supplier communications on the new terms
Get

Decision note and draft to the supplier

With review by the person responsible
An example you can configure in ActaFlow

Comparing the new supplier's documents with the company checklist

Upload the checklist and the supplier's documents. ActaFlow shows which requests have a matching document and prepares the additional information for the relevant contacts to check.

See how it works
Start from
  • Company checklist for the supplier's category
  • Questionnaire, declarations and certificates received
Get

Note for the manager and draft to the supplier

With review by the person responsible
An example you can configure in ActaFlow

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