Compare orders and delivery confirmations
Upload the supplier's orders and confirmations. ActaFlow compares quantities and dates and prepares the clarifications to request on cases still open.
The request
Compare orders, confirmations and dates communicated by the supplier. Prepare the discrepancies and the draft reminder.
ActaFlow organises the steps of the request. Add the documents and check the data before using the result.
The workflow steps
- Upload orders and confirmationsSelect the orders to examine and the suppliers' updated communications.
- Read lines and termsActaFlow reads item codes, quantities, prices and dates from orders and confirmations.
- Show the differing termsActaFlow flags confirmations not found, differing quantities and newly communicated dates.
- Review the proposed changesThe buyer checks the data and decides which changes to accept or clarify with the supplier.Manager check
- Prepare clarifications for the supplierActaFlow drafts the messages for verified orders and the summary for colleagues.
Requested and confirmed dates side by side
The table distinguishes the order date from the latest date communicated in the documents.
Lines to verify
Missing quantities, prices or confirmations remain linked to the corresponding order.
Follow-ups referring to the order
The draft refers back to the lines and terms the buyer wants to clarify.
How you set up the automation
ActaFlow reads item codes, quantities, prices and dates from orders and confirmations. The buyer checks the data and decides which changes to accept or clarify with the supplier.
What you need
- Orders and lines to check
- Supplier order confirmations
- Latest communications and receipt notes available
Upload orders and confirmations
Select the orders to examine and the suppliers' updated communications.
Read lines and terms
ActaFlow reads item codes, quantities, prices and dates from orders and confirmations.
Show the differing terms
ActaFlow flags confirmations not found, differing quantities and newly communicated dates.
Review the proposed changes
The buyer checks the data and decides which changes to accept or clarify with the supplier.
Prepare clarifications for the supplier
ActaFlow drafts the messages for verified orders and the summary for colleagues.
Describe the work. AI helps you prepare your workflow.
Loading chat…
Free demo. Use example data without confidential information.
Frequently asked questions
Can I include the latest replies received via Gmail?
Yes, if you provide the emails or set up Gmail with the necessary permissions. Indicate the conversations relevant to the check.
Is a new date accepted automatically?
The buyer must verify it and decide how to respond. ActaFlow reports the change and prepares the text according to the confirmed decision.
Can I also compare partial deliveries?
Provide the order, confirmations and documents for the relevant deliveries. Indicate the quantities and dates to check, keeping individual deliveries identifiable.
Does the comparison update quantities in the management system?
This example prepares a statement for review. Updating a management system requires a separate configuration and the operations available on the chosen integration.
Check the confirmations for your orders
Upload the order and confirmation and indicate the terms that must match.